Privacy Policy
Privacy Policy
All personal information handled by Taejae University (now referred to as 'the University') is collected, retained, and processed in compliance with the privacy protection regulations under relevant laws, including the Personal Information Protection Act.
① The University, per the Personal Information Protection Act, has established the following policy to protect users' privacy and rights and smoothly handle user complaints about personal information.
② In particular, for the University's websites handling personal information, we operate with a separate 'Privacy Policy' by Article 30, Paragraph 1 of the Personal Information Protection Act and Article 31, Paragraph 1 of its Enforcement Decree.
③ In the event that Taejae University amends its Personal Information Processing Policy, the effective date and details of the changes shall be publicly announced via the institution's website or through individual notifications, in a manner that enables data subjects to easily verify the modifications.
CCTV Installation Notice
Taejae University Taejae Building (main entrance, corridors, stone walls/internal stairs, elevators, rooftops, plot No. 43), external parking lots, and Nokwon Villa parking lots are under 24-hour CCTV surveillance for crime prevention and facility safety.
Manager in Charge: Office of General Affairs and Planning, Tae-hyung Kim
Article 1. Purpose of Processing Personal Information
① The University collects minimal personal information necessary for providing educational services, handling complaints, and performing relevant tasks.
② The details of Article 1 are published on the respective department and institution-operated websites to guide and inform data subjects for easy verification.
Article 2. Processing and Retention Period of Personal Information
① The University processes personal information within the specified scope for collection and use, adhering to the retention period stipulated by the Personal Information Protection Act and related laws.
② The list of personal information files collected and retained by the University is as follows:
| Personal Information File Name | Department Name | Operational Purpose | Processed Personal Information Items | Retention Period |
|---|---|---|---|---|
| University entrance examination management | Office of Admissions | University entrance examination Business management | Name, home address, e-mail, home contact, mobile phone, resident number, other (photo, nationality, high school name, year of graduation, payment information, school information, grades, qualification examination information) | 10 years |
| Undergraduate management | Office of Academic Affairs | Classes, grades, academic, and credit exchanges | Name, home address, e-mail, home contact information, mobile phone, resident number/foreigner registration number, other (admission date, student number, name-Korean/English, nationality, university, undergraduate, department/major, grade, course information, completion major, academic change history, admission classification, grade, division, number of completed semesters, number of enrollment, fixed scholarship, semester scholarship, guardian information, home high school, guardian information) | Semi-permanent |
| Undergraduate graduation management | Office of Academic Affairs | Management of university graduation work | Name, home address, e-mail, home contact information, mobile phone, resident number/foreigner registration number, other (academic number, name-Korean/English, university, undergraduate, department/major, grade, completed major, grade, degree name, admission classification, number of completed semesters, number of enrollment, fixed scholarship, semester scholarship, guardian information, hometown high school, etc.) | Permanent |
| Management of language trainees | Office of Academic Affairs | Academic Management of International Students | Name, home address, e-mail, resident number, other foreigner registration number, nationality, graduation school, affiliated school, contact information, registration information, visa type, course information, grade information, medical insurance information, scholarship information, etc | 5 years |
| Management of scholarship students | Office of Academic Affairs | Management of scholarship students in and out of school | Name, mobile phone (contact number), social security number/foreigner registration number, others (academic number, department/major, account number, scholarship information) | Semi-permanent |
| Management of foreign students | Global Initiative Institute | Management of foreign students | Name, home address, e-mail, home contact information, mobile phone, date of birth, passport number, alien registration number, gender, nationality, visa information, insurance information, educational background, admission permit registration number | Semi-permanent |
| Management of new students in the dormitory | Global Initiative Institute | Management of dormitory students | Name, home address, e-mail, home contact information, mobile phone, date of birth, gender, school number (trial number), alien registration number, grade, academic record, dormitory information (living score, residence information, entrance and exit information, management fee payment information), nationality, guardian contact information, refund account number | 5 years |
| Curriculum management | Global Initiative Institute | Operate and manage the "Global Engagement Program" | Name, e-mail, mobile phone (contact), date of birth, student number, grade, academic background, insurance information, passport information, visa information, guardian contact information | 5 years |
| Book loan management | Digital Library | Book loan return, User management | Name, home address, home contact number, mobile phone, company number (academic number), status, institution (university), affiliation (department), position (grade), employment status, e-mail, date of birth | Semi-permanent |
| Webmail Member Information | Office of Digital Information | Manage Webmail member information | Name, Mobile Phone (Contact) | Withdrawal |
| Groupware Membership Information | Office of General Affairs and Planning | Groupware Member Information Management | Name, Number, Email Address | Withdrawal |
| Medical examination | Office of General Affairs and Planning | Health check-up management | Name, mobile phone (contact number), social security number, other departments, academic background, gender, examination results, etc | 5 years |
| Employment management | Student Success Institute | A career survey | Name, home address, e-mail, home contact information, other college names, department number, gender, foreigner status, graduation date, employment (admission to college), employment location (admission to college), working type, working hours per week, contract start date, rating, acquisition of national technical certificate, language certificate, work place, annual salary, employment path, major journal, employment date | 10 years |
| Psychological examination and consultation applicant files | Student Success Institute | Psychological examination and consultation | Name, home address, e-mail, mobile phone (contact), other (gender, department, grade, student number, age, date of birth, purpose of visit, test, counseling and psychotherapy experience that you want to receive, current campus, religion, military service, admissions screening, family matters – relationship/gender/age/vocational/educated/religious, guardian address) | 3 years |
Article 3. Personal Information Items Processed
The University processes only the minimum personal information required for its tasks, as stipulated by law. Detailed information is published on the respective department-operated websites to guide data subjects, allowing them to verify the information.
Article 4. Matters Regarding Outsourcing of Personal Information Processing
① When outsourcing the processing of personal information, relevant details will be disclosed on the department or institution-operated websites for data subjects to verify.
② The University specifies compliance with relevant regulations regarding protecting personal information in outsourcing contracts and maintains records of contract details. In the event of a change in the outsourcing company, notifications will be made through announcements and the privacy policy.
③ To enhance and streamline customer service, the University may entrust the management of personal information to other companies within a limited scope. The current companies charged with handling personal information are as follows:
| 개인정보 파일명 | 담당자 | Phone Number | Purpose of Outsourcing |
|---|---|---|---|
| 포탈, 종합정보시스템 | 신나는플랫폼 | 02-6954-2000 | Academic management, Course registration, Tuition, Grade processing |
| 학습관리시스템 | 자이닉스 | 02-865-8801 | Classes, Attendance, Grades |
| 홈페이지 | 시소 | 070-7829-5300 | Maintenance of loan management system |
Article 5. Matters Regarding the Provision of Personal Information to Third Parties
① The University, as a general rule, processes the personal information of data subjects within the specified scope for collection and use. Third parties will not provide personal information without the data subject's prior consent. However, personal information may be provided to third parties in the following cases:
When separate permission is obtained from the data subject
When there is a special provision in other laws
When the data subject or legal representative cannot express their intent, or obtaining prior consent is impossible due to reasons such as an unknown address, and it is deemed necessary for the urgent life, body, or property interests of the data subject or a third party
When the performance of duties stipulated by other laws is impossible unless the personal information is used for purposes other than the original purpose or provided to third parties, and this has been deliberated and resolved by the Personal Information Protection Commission
When it is necessary to provide personal information to foreign information or international organizations to fulfill treaties or other international agreements
When it is necessary for the investigation of crimes, the filing and maintenance of charges
When it is necessary for the performance of judicial duties by a court
When it is required for the execution of imprisonment, probation, protective disposition
② The University provides personal information to third parties as follows:
| The recipient of the offer | Purpose of use by the recipient | Personal Information Items to Provide | Period of possession and use by the recipient |
|---|---|---|---|
| Educational institution | Confirmation of degree acquisition related to recruitment | Name, date of birth, department, degree, enrollment period, graduation date | 10 years |
| Korea Scholarship Foundation | Request for submission of data related to national scholarship | Resident registration number, name, department name, grade, student number, amount of application | 10 years |
| Ministry of Justice, Department of Justice | Management of international students, etc | Name, country of birth, date of birth, gender, passport number, nationality, email | Semi-permanent |
| The National Tax Service | Tuition payment details, payment statements, and year-end settlement simplified data submission | Name, social security number, address | Semi-permanent |
Article 6. Rights, Duties, and Methods of Exercising Rights of Data Subjects and Legal Representatives
① The data subject (referring to a legal representative if they are under 14) may exercise the following rights to protect personal information at any time:
Requesting access to personal information
Requesting correction in case of an error, etc.
Requesting deletion
Requesting suspension of processing
② After completing the attached Form 8 of the "Notification on how to process personal information" under Article 41 (1) of the Enforcement Decree of the Personal Information Protection Act, you can do so in writing, by e-mail, fax, etc., and our school will take action without delay.
③ If the data subject requests correction or deletion of errors in personal information, the personal information shall not be used or provided until correction or deletion is completed.
④ The exercise of rights under paragraph (1) may be done through a legal representative of the data subject or a person delegated. In such cases, you shall submit a power of attorney under attached Form 11 of the Notice on How to Process Personal Information.
⑤ Requests for suspending access and processing of personal information may restrict the data subject's rights under Articles 35 (4) and 37 (2) of the Personal Information Protection Act.
⑥ Requests for correction and deletion of personal information cannot be requested if the personal information is specified as the subject of collection in other laws and regulations.
⑦ It is verified whether the person who requested access according to the data subject's right, correction or deletion, or suspension of processing is the person who requested access or is the rightful agent.
⑧ The contact information for receiving and processing requests for access, correction/deletion, and suspension of processing of personal information is as follows.
* Inquiry: Digital Information Team
Article 7. Procedures and Methods for the Destruction of Personal Information
① The University generally destroys personal information without delay once the purpose of processing has been achieved. However, in cases where other laws require preservation, the relevant law, article, and personal information items subject to protection are posted on the department or institution-operated websites for data subjects to confirm.
② The procedures, deadlines, and methods for destruction are as follows:
Destruction procedure: Personal information is either promptly destroyed or moved to a separate space and stored for a certain period by internal policies and other relevant laws before being killed. Personal information transferred to a different room is not used for other purposes unless required by law.
Destruction deadline: Personal information is promptly destroyed when the retention period expires, becomes unnecessary for processing purposes, or when the relevant business is terminated.
Destruction method: Electronic files are destroyed using technically irreversible processes. Personal information on paper is shredded or incinerated.
Article 8. Measures to Ensure the Security of Personal Information
① To ensure the security of personal information, the University takes the following measures:
Minimization and training of personnel handling personal information: The University designates and manages personnel taking personal information in a necessary number and provides training for secure management.
Access restriction to personal information: Access to personal information processing systems is controlled by granting, changing, and revoking access rights. Intrusion prevention systems are used to prevent unauthorized access from external sources.
Preservation and prevention of tampering with access records: Access records to personal information processing systems are stored and managed for at least one year (two years for systems processing personal information of over 50,000 data subjects or sensitive information) to prevent forgery and tampering. The records are securely stored to avoid unauthorized access.
Installation and periodic inspection/update of security programs: Security programs are installed and inspected to prevent personal information leakage and damage from hacking, computer viruses, etc.
Access control for unauthorized individuals: Physical storage spaces for personal information are separated, and access control procedures are established and implemented.
Encryption of personal information: Personal information is securely stored and managed through encryption. Additionally, unique security features are used for storing and transmitting important data.
The University has established an internal management plan to secure personal information processing.
Article 9. Installation, Operation, and Refusal of Automatic Collection Devices for Personal Information
① The main website of the University uses 'cookies' to store and periodically retrieve usage information to provide users with individualized services.
② A cookie is a small piece of information sent by the server operating a website to the user's computer browser and may be stored on the hard drive of the user's terminal (PC, mobile, etc.).
Article 10. Remedies for Privacy Violations
① Data subjects can apply for dispute resolution, counseling, etc., to the Personal Information Dispute Mediation Committee, the Korea Internet & Security Agency Personal Information Infringement Report Center, etc., to seek remedies for damages caused by privacy violations.
Personal Information Dispute Mediation Committee: 1833-6972 (www.kopico.go.kr)
Personal Information Infringement Report Center: 118 (privacy.kisa.or.kr)
Cyber Investigation Department of the Supreme Prosecutors' Office: 02-3480-3573 (cybercid@spo.go.kr) www.spo.go.kr
Cyber Investigation Bureau of the National Police Agency: 182 (ecrm.cyber.go.kr)
② In addition, those who have suffered harm to their rights or interests due to dispositions made by the head of a public agency or by other wrongful acts of the agency related to the exercise of the right to access, correct, or delete personal information may file an administrative lawsuit according to the Administrative Adjudication Act.
Article 11. Privacy and Data Protection officer:
① Privacy and Data Protection Officer: Siheung Park (Director, office of General Affairs and Planning)
② Privacy and Data Manager: Youngho Ha (Solution designer, Digital Information Team)
③ Inquiry: it@taejae.ac.kr
Privacy Policy Change History
① This privacy policy is effective from November 1, 2025.
② Previous privacy policies can be found below.
Previous Versions
